Privacy Policy

Preamble

Aware of the need to ensure the confidentiality of personal data, the Agile4me association wished to formalize the commitments it intends to make with regard to the protection of personal data by adopting this confidentiality policy (hereinafter after “Policy”).

This Privacy Policy applies to all personal data processed by Agile4me, when it acts as data controller, and where applicable when it acts as subcontractor.

This Policy explains how we use this data, with whom we may share it, what rights holders of personal data have and what measures we take to ensure their confidentiality and security.

Some of the links on our websites and applications may redirect you to websites that do not belong to Agile4me. These have their own confidentiality or data protection policy or charter, which may differ significantly from this Policy. It is therefore up to you to read them, understand them and, if necessary, accept/refuse the terms and conditions.

We may also include on our websites and applications computer applications from third parties, which allow you to share content with other people or to make known to these other people your consultation or your opinion concerning content of ours. sites and/or s and/or applications. This is particularly the case for “Share”, “Like” buttons from social networks such as “Facebook”, “Twitter”, “LinkedIn”, etc. The social network providing such an application button may identify you using this button, even if you did not use this button during your consultation of our websites and applications. Indeed, this type of application button can allow the social network concerned to follow your browsing on our websites and applications, simply because your account with the social network concerned was activated on your terminal (open session) during your browsing on our sites. internet and applications.

We have no control over the process used by social networks to collect information relating to your browsing on our websites and applications our websites and applications and associated with the personal data they have. We invite you to consult the privacy protection policies of these social networks in order to be aware of the purposes of use, particularly advertising, of the browsing information that they can collect using these application buttons. These protection policies must in particular allow you to exercise your choices and rights with these social networks, in particular by configuring your usage accounts for each of these networks.

1. Presentation of the data controller

Agile4me
SARL with capital of €1,000
Headquarters: 21, rue des Vergers – 92320 Chatillon
RCS Paris 813 922 267 00014
Represented by Mr. Couthaïer FARFRA (CEO).
Phone number: +33(0)6 71 02 48 56

Email : contact@agile4me.com

Website : www.agile4me.com

Email from the Data Protection Officer (DPO) : mail to DPO
Above and hereafter “Agile4me”.

2. What personal data does Agile4me collect?

The data we collect or hold about you may come from a variety of sources. Some have been collected directly from you or your company, others may have been collected in compliance with applicable regulations in the past.

Still within the framework of applicable regulations, we may also collect information about you when you interact with us, for example when you visit our websites or use our mobile applications, when you call us, when you visit us in our premises or participate in certain events that we organize (meetups, conferences, meetings, etc.), when you participate in competitions that we organize, or when you use certain social networks (Twitter, Facebook, linkedin, etc.).

Certain data may, where applicable, come from sources accessible to the public (for example from the press and websites or applications of all kinds including social networks) or from external companies.

2.1 The data you provide to us may, for example, concern

• information relating to your identity such as your last name, first name, gender;
• your personal and/or professional contact details such as your postal address, email address, telephone numbers;
• information that you provide to us by filling in forms or communicating with us, whether by telephone, email or any other means of online communication (instant messaging, social media communications or any other type of ‘exchanges and communications) or by responding to questionnaires or satisfaction surveys;
• information linked to your geolocation. This data will be used on the one hand to adapt our content and services to your needs, allow us to carry out our professional obligations and on the other hand to produce statistics on the use of our services in order to make them more relevant;
• any information of a commercial or technical nature, such as details of the products or services you benefit from;
• information related to your connection to a WIFI network made available to you by Agile4me in your capacity as a visitor;
• information related to mobile applications developed by Agile4me, particularly in the context of our events, etc.;
• all information we need to meet our legal and regulatory obligations.

2.2 Data we obtain from other sources may include

• data from our partners and subcontractors, in particular when we subcontract ticketing operations for events that we organize or co-organize;
• data from your company (surnames, first names, telephone and electronic contact details, position, qualifications, etc.);
• communications information (for example, information contained in electronic messages, third party information, chat information, instant messages, media information, litigation and stakeholders and transcripts or minutes);
• audio-video recordings as part of the video surveillance of our premises and/or participation in events that we organize.

3. What do we do with your personal data?

Access to our websites does not require the provision of personal data. However, depending on the pages visited, you may be required to transmit personal data, in particular by completing forms dedicated to certain themes (registration for events, downloading of documentation, etc.).

The mandatory or optional nature of the information requested will be indicated to you by a colored asterisk during collection. Mandatory personal data are those strictly necessary for processing or for your requests; the optional personal data collected is intended to get to know you better and thus improve your browsing/use experience on our websites and applications.

3.1 Agile4me will process personal data concerning you in particular in the following cases

• you have unequivocally given your consent;
• the processing is necessary for the performance of a contract to which you are party, or for the execution of measures prior to entering into a contract;
• the processing is necessary for compliance with a legal obligation to which Agile4me is subject;
• the processing is necessary for the purposes of legitimate interests pursued by Agile4me, unless the interests of the fundamental rights and freedoms of the user, and in particular with regard to privacy, prevail over said legitimate interests.

In addition to browsing/use on our websites and applications, your personal data may be collected and recorded in Agile4me’s secure databases, and be subject to computerized processing in order to enable the following operations to be carried out:

• Send newsletters, solicitations and other promotional messages about our events that we offer, as well as those of our partners;
• Create a file of registered members;
• Carry out polls, opinion or trend surveys;
• Improve the quality of our events and services and ensure the effectiveness of our communication campaigns;
• Carry out operations relating to the management of orders, deliveries, invoices, loyalty programs, monitoring of relationships with customers. Manage your access to certain services accessible on our websites and applications and their use, such as participation in discussion forums or registration for training;
• Develop commercial and traffic statistics for our websites, in particular by carrying out audience and visualization measurements of the various contents;
• Organize competitions, lotteries and all promotional operations, excluding regulated games of chance;
• Manage the management of people’s opinions on products, services or content;
• Manage unpaid debts and possible disputes regarding the use of our products and services;
• Correspond with our lawyers, advisors or any other stakeholders (subcontractors, suppliers, carriers, partners or other interested third parties);
• Protect our rights: we may use your data in order to protect our rights, particularly in the context of the defense or protection of legal rights and interests (for example the recovery of sums due, the defense of our rights of intellectual property), legal actions, management of claims or disputes, in the event of company restructuring or other merger or acquisition operations. We will use them based on our legitimate interests;
• Comply with our legal and regulatory obligations.

The processed data may be aggregated into anonymized statistics for the purposes of surveys and studies. The results of these anonymous surveys may be transmitted to our partners.

When consent is necessary for Agile4me to implement the processing of personal data, we inform the persons concerned and request their consent.

4. Who do we share your personal data with?

We may transfer and disclose your data to:

• any company and/or partner to whom we should transmit – with your consent – ​​your personal data, particularly during events and/or conferences;
• subcontractors, agents or service providers who work for us (which includes their employees and directors);
• your company;
• regulators, the TRACFIN unit, independent administrative authorities or dispute resolution bodies and in order to comply with their requests;
• any other person involved in the event of a dispute;
• judicial or administrative authorities/jurisdictions

5. How do we ensure the security of your data?

We implement technical and organizational measures adapted to the issues in order to protect your data, in particular by resorting where appropriate to encryption, anonymization and the implementation of physical security procedures to minimize the risk of loss, alteration, communication to unauthorized third parties.

Our security measures, applicable to systems used in the processing of personal data, aim to guarantee the confidentiality, integrity and availability thereof, at any time and until their deletion from our information system.

As such, we hold our staff and all third parties working for us to strict standards of security and information protection, including contractual obligations to protect all data and enforce strict measures regarding data transfer.

You have rights over personal data concerning you, in particular:

• the right to obtain information about the data we hold about you and the processing carried out;
• in certain circumstances, the right to withdraw your consent to the processing of your personal data at any time (please note that we may continue to process your personal data if we have a legitimate reason to do so);
• in certain circumstances, the right to receive data in electronic form and/or to ask us to transmit this information to a third party where technically possible (please note that this right is only applicable to data you have provided to us);
• the right to modify or correct your data;
• the right to obtain confirmation that your personal data is or is no longer being processed;
• the right to ask us to delete your data in certain circumstances (please note that legal or regulatory provisions or legitimate reasons may require us to retain your data);
• the right to ask us to restrict or object to our processing of your data, in certain circumstances (please note that we may continue to process your personal data if we have a legitimate reason to do so).

You will also find further information about your rights on the CNIL website: https://www.cnil.fr.

7. Who should you contact to assert your rights regarding personal data?

In addition to the possibility of going to the chosen page of our websites and applications to manage your preferences in terms of communication, you have the option of exercising your rights by contacting our Data Protection Officer (DPO) at the contact details mentioned in beginning of this Policy.

You also have the right to file a complaint with the Commission Nationale de l’Informatique et des Libertés, at the following address:
CNIL – 3 Place de Fontenoy – TSA 80715 – 75334 Paris – Cedex 07
or via the dedicated CNIL website https://www.cnil.fr

8. How long do we keep your personal data?

We will not keep your data for longer than necessary and, when we no longer need it, we will securely destroy it in accordance with our internal policy or anonymize it completely.

Thus, and except in special cases, the retention of your personal data is subject to the following maximum periods:

• Regarding the management of your requests for information: 3 years from collection;
• Regarding contacts with our customers, suppliers, service providers and subcontractors, the information is kept – for the most part – for the duration of our contractual relationship and for a period of 5 years after the end of our contractual relationship;
• Regarding the management of your subscription to a newsletter: until you unsubscribe via the unsubscribe link integrated into the newsletters;
• If you are a prospect without an established contractual and/or commercial relationship, we will not keep your data beyond three (3) years after the last contact with you;
• Regarding the management of your rights requests (in particular access, rectification and opposition): 3 years from your request;
• The connection information that we collect for the security, maintenance and improvement purposes mentioned above will not be retained beyond one (1) year after collection.

9. What do we expect from you?

You must ensure that the information you provide to us is relevant and up to date. You must also inform us immediately of any significant change in your situation. If you provide us with information about a third party, you must first ensure that they agree.

10. Changes

This Privacy Policy may evolve depending on changes to the legal and regulatory framework, technical and organizational developments, as well as the positions of administrative authorities (including the CNIL). Consequently, Agile4me reserves the right to make changes to this Policy at any time and recommends that you consult this Policy regularly.

Most of these changes should be minor. If there are material changes to our Policy, we will post a prominent notice on the home page of the website before the change becomes effective.

11. Manage cookies

The cookie is a text file placed on the hard drive of your computer, tablet or mobile when you visit a website. Its purpose is to facilitate your navigation, to offer you personalized services by collecting information during your site visits and this, during the validity period of the cookie.

The cookie settings are managed in your Internet browser. You have the choice whether or not to activate these cookies on your computer. Cookies saved by a site or by third parties when you visit a website do not recognize you personally as an individual; they only recognize the device you are using. Cookies do not cause any damage of any kind to your device but they allow you to benefit from certain features of a website.

Examples of cookies we use:

• Session Cookies. We use Session Cookies to operate our Service.
• Preference Cookies. We use Preference Cookies to remember your preferences and your different settings.
• Security Cookies. We use Security Cookies for security reasons.